1
Database per organization
Audit
Trail on every change
100% CA
Data residency
Off
AI is optional, switch it off
What's inside
Real records, under your control
Not a spreadsheet and not a generic cloud database. A place to keep the records your organization depends on.
Your tables, your structure
Create the tables and fields you need. One database per organization, tied to your organization only.
Import your history
Bring in past responses and records from a CSV, with original dates and answers preserved. Files go to MapleCabinet.
Roles and permissions
Decide who can see and change what. Keep sensitive tables limited to the people who need them.
Audit trail
See who viewed, changed or exported records, and when.
Connected to MapleForms + MapleCabinet
Forms collect, MapleRecords keeps the records, MapleCabinet keeps the files, and they link to each other.
AI analysis, only if you want it
Ask questions about your own data. Turn AI off for the whole organization, or leave sensitive tables off.
How we compare
MapleRecords vs Airtable, Baserow, NocoDB and Zoho Tables
Most tools charge per user. MapleRecords charges by the rows of data you store, so your cost does not rise every time you add a volunteer or a colleague.
| Feature | MapleRecords | Airtable | Baserow | NocoDB | Zoho Tables |
|---|---|---|---|---|---|
| Pricing model | By rows stored, in bundles | Per seat | Per user | Per seat | Per user |
| Charge per user | None | ||||
| Entry paid plan (USD, billed yearly) | From CAD $12 / mo for 50,000 rows (intro) | $20 / seat / mo | $10 / user / mo | $12 / seat / mo | $4 / user / mo |
| Rows at entry paid plan | 50,000 | 50,000 / base | 50,000 / workspace | 50,000 | 50,000 / base |
| Example: 10 users, 50,000 rows (USD / mo, yearly) | About CAD $12 (intro) | $200 | $100 | $108 (seat cap) | $40 |
| Canadian data residency | Not confirmed | Not confirmed | Not confirmed | Yes (Canada data centre) | |
| Non-profit rate | 25% off | Ask vendor | Ask vendor | Ask vendor | Up to 50% via TechSoup |
| AI can be switched off for the whole org | Partial | Partial | Partial | Partial |
Competitor prices and terms are approximate public list prices, researched November 2026, and change often. "Not confirmed" means we have not verified it. Check each vendor for current pricing.
Pricing
Pay for the rows you store
Row bundles in CAD per month, plus applicable HST. Every bundle includes every feature and unlimited users. Registered non-profits get 25% off.
1,000 rows
$0
CAD / mo
Start free.
- Every feature included
- Unlimited users
- Roles, permissions + audit trail
- CSV import and export
- Canadian data residency
- Automated support and help guides
50,000 rows
$12$15
CAD / mo · introductory
For small teams and non-profits.
- Every feature included
- Unlimited users
- Roles, permissions + audit trail
- CSV import and export
- Canadian data residency
- Live human support: meet with our team
250,000 rows
$29$39
CAD / mo · introductory
Most popular.
- Every feature included
- Unlimited users
- Roles, permissions + audit trail
- CSV import and export
- Canadian data residency
- Live human support: meet with our team
1,000,000 rows
$59$79
CAD / mo · introductory
For larger organizations.
- Every feature included
- Unlimited users
- Roles, permissions + audit trail
- CSV import and export
- Canadian data residency
- Live human support: meet with our team
Introductory prices are are held for your first 12 months. AI analysis is optional and billed separately in Maple AI Tokens, only for what you use. Registered non-profits: 25% off any plan, after verification. Marketing partners can qualify for an additional discount: email [email protected].
What is MapleRecords?
MapleRecords is a database for your organization. You get one database and you create the tables you need: applicants, members, donors, equipment, anything. It is searchable, access-controlled and keeps an audit trail. It is hosted in Canada.
How is it different from MapleCabinet?
MapleCabinet stores files: documents, PDFs and the spreadsheets you upload. MapleRecords holds the structured records. They connect, so a record can point to its files.
Can I bring my Google Forms or spreadsheet history in?
Yes. We help you bring in existing data from a CSV, keeping original timestamps and answers, and attach files. We always test with fictional data first.
How does it work with MapleForms?
MapleForms collects submissions and MapleRecords keeps them as permanent records, with the files held in MapleCabinet. We set up the connection between them for you.
Is AI involved? Can I turn it off?
AI analysis is optional. You can turn all AI tools off for your whole organization, and sensitive tables stay off unless you choose otherwise.
Do you offer a non-profit rate?
Yes. Registered non-profit organizations get 25% off, subject to verification of your registration. Organizations that partner with us can qualify for an additional discount. Email [email protected].
How do I get a paid bundle?
Email [email protected] and we will set up the bundle you need. You can also start free with 1,000 rows today.
How is it priced?
You pay for the rows of data you store, in bundles. Every bundle includes every feature and unlimited users, so there is no per-seat charge. AI analysis, if you choose to use it, is billed separately in Maple AI Tokens based on what you use. All prices are in Canadian dollars per month, plus applicable HST.
What counts as a row?
Each record, or row, in any of your tables counts as one row. Files are stored in MapleCabinet and do not count as rows.
What happens when I reach my row limit?
You choose in your settings. Turn on auto-upgrade (with your consent) and we move you to the next bundle, or leave it off and new data is blocked until you upgrade or remove rows. Either way, you get emails at 80% and 95% of your limit and when you reach it, and every alert includes an upgrade link. With auto-upgrade on, you also receive an invoice for the next bundle. Form submissions received while you are blocked are held, not lost, and are added once there is room. Your existing data is never deleted.
Do you have bundles larger than one million rows?
Yes. Larger bundles are available for bigger organizations. Email [email protected] and we will set one up.
How does AI pricing work?
AI tools are optional and metered in Maple AI Tokens, so you only pay for what you use. If you never turn AI on, you never pay for it. You can switch AI off for your whole organization at any time.