99.9%
Uptime SLA
100% CA
Data residency
3-step
Setup time
50+
Mailboxes per plan
What's inside
Key Features
Everything your team needs from a business inbox — and nothing that gets in your way.
Secure Hosting
Enterprise-grade security with spam filtering and encryption
Your Domains
Use your own domain for professional email addresses
Multi-Device Access
IMAP, POP3, SMTP — access from any email client or mobile app
Team Collaboration
Shared mailboxes, calendars, and contact management
Canadian Data Residency
Your email data stays in Canada — PIPEDA compliant
Advanced Security
2-step auth, email archiving, and e-discovery (Pro+)
In the wild
See it in action
Inbox triage and replies that sound like you, in English and French.
How we stack up
MapleMail vs. the usual suspects
Canadian-hosted, no per-seat surprises, no foreign data residency.
| Feature | MapleMail | Big-Box Mail | Self-host |
|---|---|---|---|
| Canadian data residency | |||
| PIPEDA aligned | DIY | ||
| IMAP / POP / SMTP | IMAP only | ||
| Your domains | Unlimited* | Per-seat fees | Manual DNS |
| 2-step auth | DIY | ||
| Archiving & e-discovery | Pro+ | Enterprise tier | DIY |
| Starts at | $0 CAD | $8+ USD / seat | Your time |
*Unlimited on Standard and above.
Plans & pricing
Pricing Plans
All plans include webmail, mobile apps, and IMAP/POP/SMTP access. Prices in CAD.
Free
$0
per month
- 1 mailbox
- 1 your domain
- 2 GB storage
- Basic spam filtering
- Webmail + mobile apps
Starter
$1.85
per month
or $18.50/year (save 17%)
- 3 mailboxes
- 1 your domain
- 5 GB per mailbox (15 GB total)
- Spam filtering
- Webmail + mobile apps
Basic
$4.95
per month
or $49.50/year (save 17%)
- 5 mailboxes
- 3 your domains
- 5 GB per mailbox (25 GB total)
- Advanced spam filtering
- Webmail + mobile apps
Standard
$7.99
per month
or $79.90/year (save 17%)
- 10 mailboxes
- Unlimited your domains
- 5 GB per mailbox (50 GB total)
- Email aliases
- 2-step authentication
- Priority support
Professional
$11.10
per month
or $111.00/year (save 17%)
- 25 mailboxes
- Unlimited your domains
- 10 GB per mailbox (250 GB total)
- Email archiving & e-discovery
- Mobile device management
- Advanced security
- 99.9% SLA
Business
$16.95
per month
or $169.50/year (save 17%)
- 50 mailboxes
- Unlimited your domains
- 20 GB per mailbox (1 TB total)
- Email retention policies
- Advanced compliance
- Admin console & API access
- Dedicated support
Need more than 50 mailboxes? Additional mailboxes are $1.50/month each on any paid plan.
Real product, real customers
A quiet inbox, working hard.
A peek at what's flowing through MapleMail right now. Names anonymized.
Live activity
last 30 sec
0
Emails delivered this week
0%
Uptime past 30 days
0
Your domains in use
Questions & answers
Frequently asked
What happens to an employee's email when they leave?
Deactivate them in MapleWorkSuite under Dashboard > Users, and MapleMail does the rest. Their mail password is cleared, which immediately cuts off IMAP, POP3 and SMTP including the copy saved on their phone, while the mailbox itself stays active so nothing customers send is lost. You choose who takes over the mailbox, and that person gets the full history.
How do I stop a departing employee from reading company email?
Go to Dashboard > Users, open the person, and set their Status to Inactive. That blocks their MapleWorkSuite sign-in, ends any session they already had open, and clears their mailbox password so no mail client can connect. Changing only their portal password is not enough, because the mailbox login is a separate credential from the MapleWorkSuite login.
Can someone else take over a former employee's mailbox?
Yes. When you set a user to Inactive, MapleMail asks who should inherit their mailboxes. The person you pick becomes the owner and can read the entire message history, including quotes, invoices and supplier threads. You can also reassign a mailbox at any time by ticking it under that person in Dashboard > Users.
Should I delete a mailbox when an employee leaves?
No. Deleting it destroys records you may need later and bounces anyone still writing to that address. Deactivate the person instead. The mailbox keeps receiving mail and stays fully searchable by whoever inherits it, while the departing employee loses all access.
What does the Restricted role in MapleMail do?
Restricted means the person holds no mailboxes of their own. Set their MapleMail role to Restricted and leave every mailbox unticked, and anything they were holding returns to the account admin. It is the tidy way to leave someone with a MapleWorkSuite login but no access to company email.
If I reactivate an employee, does their old email password come back?
No. The mail password is destroyed during deactivation, on purpose, because that is what makes the cut-off real. Reactivate the user, set a new mailbox password in MapleMail > Admin > Mailboxes, and reassign any mailboxes they should hold again.
Is there a free plan for MapleMail?
Yes. MapleMail offers a free account so you can start with no credit card and no commitment. Create your free account, explore the core features, and upgrade to a paid plan only when you need more volume or advanced capabilities.
Is MapleMail Canadian-owned and hosted in Canada?
Yes. MapleMail is part of MapleWorkSuite, a Canadian product designed and owned in Canada (Joel & Nanz Inc., New Brunswick). Your data is hosted in Canada, billing is in CAD, and the platform is built with PIPEDA in mind — no surprise cross-border data on your business.