Canadian-hosted · CRA-ready · HST/GST/QST per province

Snap the receipt,
forget the shoebox.

MapleExpense is Canadian expense tracking with receipt OCR, CRA T2125-ready exports, and per-province HST/GST/QST/PST built in. Free for solos, $4.99 CAD per month for Starter, up to $24.99 CAD per month for Scale. Mileage, bank sync, and accountant export included.

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Top-down view of crumpled paper receipts, a calculator, a Canadian $20 bill and $50 bill on a wooden desk next to an open expense report binder
100% CA
Data residency
96%
OCR accuracy
T2125
CRA-ready exports
EN+FR
Bilingual receipts
Why this matters

A few numbers that should worry every Canadian SMB owner

Real receipts vanish, and so do the input tax credits attached to them. Sources cited.

29,000+
Canadian small businesses audited or reviewed by the CRA each year on average.
Source: Canada Revenue Agency — Departmental Results Reports.
6 years
Minimum retention period the CRA requires for business records and supporting receipts.
Source: CRA — "Where to keep your records, for how long".
$0.72/km
2026 reasonable per-kilometre mileage allowance for the first 5,000 km, then $0.66/km. We apply this automatically.
Source: Department of Finance Canada — automobile allowance rates.
5–15%
GST/HST rate range across Canadian provinces — every receipt needs the right one. MapleExpense detects the province from the merchant.
Source: CRA — GST/HST rates by province.
Tax-saving

Every receipt is a CRA credit waiting to be claimed

Tight expense tracking turns into a larger refund (or a smaller balance owing) at year-end. Here is how MapleExpense and MapleTax work together.

MapleExpense

Capture every input tax credit (ITC)

HST/GST is extracted from every receipt and parked against the right T2125 line. Your CRA-eligible ITCs are tallied in real time, so you stop leaving credits on the table when your accountant scrambles at year-end.

MapleTax · cross-link

One-click hand-off to your return

When you are ready to file, push your MapleExpense ledger straight into MapleTax. The categorized totals land on the matching T2125 / T1 / T2 lines and the AI Tax Guidance assistant walks you through every line that changed since last year. Learn more about MapleTax →

What's inside

Built for Canadian small business

Everything you need to file expenses without losing your weekend to a spreadsheet.

Receipt OCR

Snap a photo and MapleExpense extracts merchant, total, HST/GST, and category in seconds. Bilingual EN/FR receipts handled.

Per-province tax math

Auto-applies HST in ON and Atlantic, GST plus QST in QC, GST plus PST in BC/SK/MB, and 5 percent GST elsewhere. ITC math right the first time.

CRA T2125 export

One-click bundle to T2125 line items plus a CSV/PDF your accountant can import into TurboTax, Wealthsimple Tax, or QBO.

GPS mileage

Auto-detected trips with CRA logbook columns. 2026 rate (0.72 per km for the first 5,000 km, then 0.66) applied automatically.

Bank + card sync

Read-only feeds from RBC, TD, BMO, Scotia, CIBC, National, Desjardins, Tangerine, plus Float, Brex, and Amex Canada.

MapleSuite native

Pipes billable expenses into MapleInvoice and MapleConcierge so your AI assistant can answer expense questions in plain English.

AI Tax Guidance

An AI that explains your return, in plain language

No CRA jargon. No 30-tab PDF. Ask a question, get a Canadian-tax-aware answer.

Walks you through every line

The MapleExpense AI assistant reads your year-to-date ledger, flags lines that look unusual versus last year, and explains what each T2125 box actually means before you click file. It is bilingual EN/FR and aware of every province's GST/HST/QST/PST math.

Catches the common misses

Forgot to claim your home-office percentage? Missed a vehicle log entry? Underreported a tip? The AI surfaces the line, suggests the supporting receipt, and shows the dollar impact on your refund — before the CRA notices.

New · Premium feature

AI Tax Audit Assistant — for CRA corporate reviews

If you ever open a CRA letter that starts with "We are reviewing your return," MapleExpense's AI Tax Audit Assistant takes the panic out of week one. Built specifically for Canadian SMB corporate audits (T2) and self-employed reviews (T2125).

  • Document gathering. The assistant lists every receipt, invoice, and bank-statement page the CRA is likely to request, and pulls them from your MapleExpense ledger into a single PDF bundle.
  • Response drafting. Drafts a plain-language reply to each CRA question, with cited line numbers from your T2125 / T2 and the supporting MapleExpense IDs.
  • Deadline tracking. CRA review letters have hard 30-day clocks. The assistant tracks every due date, sends reminders, and warns you 7 / 3 / 1 days out.
  • Lawyer escalation flag. If the request looks like it is heading toward a reassessment or net-worth audit, the assistant flags it so you can loop in a tax lawyer before you reply on your own.
Available on Team and Scale plans
In the wild

See it in action

Snap a Tim Hortons receipt, MapleExpense reads it, codes it, and books it.

Hands using MapleExpense to scan a Tim Hortons receipt with OCR overlay in a Canadian small business office
vs. the alternatives

How we compare

Side-by-side with Expensify, QuickBooks Self-Employed, and Wave.

Feature MapleExpense Expensify QBO Self-Employed Wave
Starting price $0 CAD Free (15 rcpts/mo) $5+ USD / user / mo $20 CAD / mo Free (no OCR)
HST/GST/QST/PST per province Manual Partial (HST only) Manual
CRA T2125 export QBO format only
Bilingual EN/FR receipts EN-only OCR EN-first EN-only
Data residency Canada (PIPEDA) USA USA USA
Free plan with OCR 15 receipts / mo OCR removed

Competitor pricing reflects publicly listed monthly rates as of 2026-05; USD prices convert at roughly 1.35 to CAD.

Pricing

Plain Canadian pricing, in CAD

All plans include unlimited GST/HST math, PIPEDA-compliant storage, and one-tap CRA export. Cancel anytime.

Free

$0
CAD / month
 
  • 15 receipts per month
  • 18 months retention
  • Unlimited team members
  • Receipt upload + storage
  • CSV/XLSX import
  • PDF/CSV exports
  • GST/HST/ITC tracking
  • Mobile access
Start free

Starter

$4.99
CAD / month
 
  • 200 receipts / month
  • Up to 10 years retention
  • AI Reconciliation
  • Bank + card auto-match
  • Email support
Choose Starter

Growth

$7.49
CAD / month
 
  • 300 receipts / month
  • AI Expense Advisor
  • Priority support
  • GPS mileage tracking
  • CRA T2125 export
Choose Growth

Team

$12.49
CAD / month
 
  • 500 receipts / month
  • Team analytics
  • Priority support
  • Approval workflow + manager review
  • MapleInvoice + MapleConcierge sync
Choose Team

Scale

$24.99
CAD / month
 
  • 1000 receipts / month
  • Dedicated account manager
  • Custom integrations
  • Custom T2125 / GIFI mapping
  • PIPEDA audit log + 7-year retention
Choose Scale
Questions & answers

Frequently asked questions

Common questions about MapleExpense. Have something else? Email support@mapleworksuite.com.

What is MapleExpense?
MapleExpense is a Canadian-hosted expense tracking and receipt OCR app for small and mid-sized businesses. Snap a photo of a receipt and it extracts the merchant, total, GST/HST/PST, and category in seconds, then files everything in a CRA-tax-ready format you can export to MapleInvoice, QuickBooks, or your accountant.
How is MapleExpense different from Expensify, QuickBooks Self-Employed, or Wave?
Expensify is U.S.-first and charges per active user; QuickBooks Self-Employed bundles invoicing but its receipt OCR is rough on Canadian receipts (especially Quebec bilingual ones); Wave is free but has no real OCR and no provincial tax breakdown. MapleExpense is Canadian-hosted, parses HST/GST/QST/PST per province automatically, exports T2125-ready summaries, and starts at $0 CAD on the Free tier with 15 receipts/month; paid tiers from $4.99 CAD/mo (Starter, 200 receipts).
How accurate is the receipt OCR?
MapleExpense uses a Canadian-tuned OCR pipeline (Tesseract + a vision LLM fallback) trained on common Canadian receipts (Tim Hortons, Sobeys, Costco, Petro-Canada, Couche-Tard, Home Depot). On a 500-receipt benchmark we hit 96% accuracy on merchant + total, 92% on GST/HST line items, and 88% on category auto-tagging. Anything below the confidence threshold is flagged for one-tap review.
Does it generate CRA T2125-ready exports?
Yes. The CRA export bundles expenses by T2125 line item (Line 8521 Advertising, Line 8810 Office expenses, Line 9281 Motor vehicle expenses, etc.), generates a per-province HST/GST/QST summary for your ITC claim, and outputs a PDF plus CSV that your accountant (or TurboTax / Wealthsimple Tax) can import directly. Year-end takes minutes instead of a Saturday.
How does HST/GST/PST per province work?
MapleExpense knows the current rate in every province and territory: 5% GST in AB/BC/SK/MB/NT/YT/NU, 13% HST in ON, 15% HST in NB/NS/PE/NL, 5% GST + 9.975% QST in QC, and 5% GST + 7% PST in BC/SK plus 8% PST in MB. When you scan a receipt it auto-applies the correct breakdown based on the merchant address (or your travel location), so your input tax credit math is right on the first try.
Can it track mileage automatically?
Yes. The mobile app uses GPS to auto-log trips with start, end, distance, and purpose (business vs. personal). Year-end exports include the CRA-required logbook columns: date, destination, kilometres, and business purpose. The 2026 CRA rate ($0.72/km for the first 5,000 km, $0.66/km after) is applied automatically -- you can override per province.
Does it sync with corporate cards and bank feeds?
Yes. MapleExpense connects to all major Canadian banks (RBC, TD, BMO, Scotiabank, CIBC, National Bank, Desjardins, Tangerine, Simplii) and corporate card programs (Float, Brex, American Express Canada) through read-only Plaid-equivalent feeds. Receipts auto-match to card transactions, so you only have to confirm -- not retype.
How does it integrate with MapleInvoice and MapleConcierge?
MapleExpense feeds tax-categorized expenses directly into MapleInvoice for billable client work and into MapleConcierge so your AI assistant can answer expense questions in plain English. All three apps share one Canadian-hosted database -- no extra glue, no zaps to break.

Stop losing receipts. Stop losing input tax credits.

Try MapleExpense free for 14 days. No credit card. CRA-ready in under 5 minutes.

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